Implementation Task Teams
Task Teams are small clusters of people working on a specific task. These teams are created as needed and continue to function until the specific work task is finished. They do not start and stop at the same time. Generally speaking, the BIG Group will "commission" the Task Teams as need arises.
The most important aspect of the Task Teams is that these teams provide a service to the BIG Group. Task Teams do not make decisions for the BIG Group. The Task Teams can, however, identify ways to resolve issues and even make recommendations to the BIG Group, but will stop short of deciding for the BIG Group. Task Teams will also likely be in the position of identifying additional issues that should be addressed either in their team or in another team. Task Teams will be responsible for raising these new issues with the BIG Group. The BIG Group can then decide what Task Team should tackle the issue or if a new Task Team should be created.
Another important aspect of the Task Teams is that they are intended to be small in order to facilitate productivity. Because they are small, it is even more important to respect the service aspect of this role. Further, it is important that the Task Teams operate transparently, so all stakeholders can keep track of what Task Teams are doing. Consistent with the idea of transparency, Task Teams will be expected to document their work and make it available to others in a timely manner.
Organization, Leadership and Membership
For each Task Team, there will be a leadership team made up of two Co-Chairs and an Administrator. One of the Co-Chairs and the Team Administrator are CAP employees. The second Co-Chair is a stakeholder. The leadership teams are shown below:
At the June 1st BIG Group meeting, stakeholders selected the stakeholder co-chairs and the remaining Task Team members for the three Task Teams. To see the membership roster for each Task Team, click on the name of the Task Team. For the Financial Mechanism Task Team, additional members will be added with specialized expertise (e.g. WIFA person, financing lawyer, public finance person, municipal finance director, utility director).
Task Teams will prepare a work plan that will accommodate the quarterly meetings of the BIG Group. Task Teams will establish their own schedules. These plans and schedules will be maintained by the Team Administrator and also posted to the projectaddwater.com website on the appropriate Task Team page. As these plans and schedules change, the Team Administrator will revise and repost them. Task Team Administrators will coordinate schedules to ensure meetings do not overlap to accommodate people attending or participating in more than one Task Team.
Once commissioned, Task Teams will be responsible for providing progress reports to the BIG Group. All materials Task Teams intend to use at the BIG Group meetings must be provided at least one week in advance of the BIG Group meeting.
Support for Task Teams
Team Administrators are responsible for the following tasks:
- Prepare and maintain a team schedule.
- Prepare and maintain a team roster.
- Schedule team members for all meetings.
- Coordinate with Chair and Co-Chair to prepare agenda for all team meetings.
- Prepare one to two page "highlights" for all team meetings.
- Create and maintain any work products for the Task Team.
- Communicate all the above information to the ADD Water Support Team for timely posting to website.
- Manage communication between team leadership, team members and the ADD Water Support Team.